For transfers of controlled chemicals between entities, which data must be recorded?

• A. Date, Chemical Name, Quantity, Lot/Batch, Receiving Entity, Purpose of Transfer, and Person Responsible
• B. Only Date and Quantity
• C. Only Chemical Name
• D. Only Recipient

Answer: (A)

When controlled chemicals are transferred between entities, a complete record is necessary to maintain a traceable, accountable, and compliant process. The record should include the date of the transfer to establish when the movement occurred; the chemical name to clearly identify what was moved; the quantity to show how much was transferred; the lot or batch to trace a specific production run; the receiving entity to know the destination of the material; the purpose of the transfer to confirm legitimate use and prevent diversion; and the person responsible to identify who authorized or supervised the transfer. Together, these elements create an auditable trail for inventory control, safety, and regulatory compliance, and they support investigations or recalls if issues arise. Recording only partial data—such as date and quantity, or just the chemical name, or only the recipient—lacks essential information for proper tracking and accountability.